Conference Exhibit Opportunities

2016 National Conference Exhibit Opportunities

Join CMS in Santa Fe this fall! The College Music Society offers several opportunities for exhibits and displays at its National Conferences.

Table-Top Exhibits — Focus Groups — Mobile App Advertising

TABLE-TOP EXHIBITS
Reservation Deadline: September 1, 2016

CMS makes available table-tops for exhibits of products, books, and materials. The exhibit area is located in a high-traffic area of the conference hotel, adjacent to conference registration. The conference schedule includes conflict-free exhibit time and refreshment breaks in the exhibit area. Exhibit Management will determine table placement for all vendors. Exhibit hours are:

Wednesday, 10/26: 5:00 pm-8:00 pm
Thursday, 10/27: 8:00 am-4:00 pm
Friday, 10/28: 9:00 am-4:00 pm
Saturday, 10/29: The exhibit hall is closed on this day

Exhibitors may reserve a maximum of four tables or comparable space to display instruments or large products (e.g., pianos). Space constraints prevent CMS from accepting booth displays in its exhibit area.
PRICING:

CMS offers 4 levels of exhibit space. Customize your exhibit experience to meet your needs!

Bronze Level – $500 ($1,000 value)
(1) Exhibit Table
(additional tables available at $300 each)
(2) Attendee Registrations ($550 value)
(additional registrations at discounted rate of $250 each)
Sponsor listing in Guidebook app
Logo on conference website
Post-conference e-notice to conference attendees (within 45 days of event)
Silver Level – $1,000 ($1,500 value)
(2) Exhibit Tables or equivalent combination of table & piano space
(additional tables available at $300 each)
(2) Attendee Registrations ($550 value)
(additional registrations at discounted rate of $250 each)
Sponsor listing in Guidebook app
Logo on conference website
Post-conference e-notice to conference attendees (within 45 days of event)
Rotating basic banner ad in Guidebook app ($175 value)
Gold Level – $1,500 ($2,500 value)
(3)Exhibit Tables or equivalent combination of table & piano space
(additional tables available at $300 each)
(3)Attendee registrations ($825 value)
(additional registrations at discounted rate of $250 each)
Sponsor listing in Guidebook app
Logo on conference website & conference e-advertisements
Rotating enhanced banner ad in Guidebook app ($225 value)
Premium placement in exhibit area
Pre-conference e-notice to conference attendees (content due September 15)
Post-conference e-notice to CMS membership for single specialization code (within 45 days of event)
Platinum Level – $2,500 — Limit 2 (over $4,000 value)
(4) Exhibit Tables or equivalent combination of table & piano space ($1,200 value)
(4) Attendee registrations + ($1,100 value)
(additional registrations at discounted rate of $250 each)
Premium placement in exhibit area
Sponsor listing in Guidebook app
Logo on conference website & conference e-advertisements
Rotating enhanced banner ad in Guidebook app ($225 value)
Pre-conference e-notice to conference attendees (content due September 15)
Post-conference e-notice to CMS membership for single specialization code (within 45 days of event)
Listing as plenary sponsor in program
Introduction & 3-minute presentation during plenary event
Complimentary Exhibitor Focus Group* ($250 value) * A/V & Internet not included
Special Sponsorship Ribbons for all company representatives
50% discount on e-notice to complete faculty listing – single specialization code (within 45 days)

Complete this form to reserve your exhibit space

FOCUS GROUPS
Reservation Deadline: September 1, 2016

CMS provides the opportunity for exhibitors participating at the national conference to sponsor a Focus Group on Friday, October 28, from 8:00-8:45 am. Focus Groups may be used by exhibitors for the following purposes:

Introduction or demonstration of musical products and services, including instruments, publications, textbooks, recordings and other materials or equipment of benefit to music faculty and students, music researchers, composers, performers, and others working in the music field.
Artists, clinicians, and small (6-8 person limit) demonstration groups. (Full performance groups or concerts are not possible due to space limitations.)
Video presentations related to musical products, publications, or services.
Other media directly relating to the research, teaching, creation, or presentation of music.
Duration is 45 minutes, with an additional 15 minutes allotted prior to the event for set-up and 15 minutes allotted afterwards for tear-down. Requests for multiple focus groups will be considered based on space availability. All functions to be held as a Focus Group require the prior approval of Exhibit Management. Exhibitors are responsible for purchasing any needed catering, audio-visual equipment, electrical connections, or Internet directly from the hotel.

PRICING:

Non-Exhibitors: $325 each
Exhibitors: $250 each (discounted rate)
Complete this form to reserve your focus group

MOBILE APP ADVERTISING
Space Reservation Deadline: September 1, 2016
Materials Submission Deadline: September 9, 2016

In lieu of a printed program, conference materials are available to all attendees via the CMS Guidebook mobile app. This app is compatible with all Android devices, Apple, Blackberry, and Windows devices. We invite you to place your business or product in front of all attendees by placing a banner ad at the bottom of the screen. Ads will rotate throughout the course of the entire conference. Purchase multiple ads to showcase multiple products!

The Society offers interactive two types of banner ads:

Basic Ad
600 x 110 pixels, full color
Displays for 5 seconds per rotation
Clicking on the ad directs the attendee to your home page
Enhanced Ad
600 x 110 pixels, full color
Displays for 20 seconds per rotation
You may choose a custom URL for each ad
Clicking on the ad directs the attendee to a page displaying your logo; a 1,000-word description (you provide) of the company, a product, or service; and a link to a PDF (1-3 pages that you provide) with more information
PRICING:

Non-exhibitors: $225/basic & $275/enhanced
Exhibitors: $175/basic & $225/enhanced (discounted rate)

Discounts are available for the purchase of multiple ads.
Complete this form to order banner ads

QUESTIONS AND INQUIRIES
Questions regarding exhibits and advertising should be directed to:

Julie Johnson, Exhibits Coordinator
Phone: (406) 721-9616
Email: [email protected]